31 Jul 2018

Full-Time Corporate Administrator

Quad Consultancy – Anywhere

NOTE: This job listing has expired and may no longer be relevant!

Job Description

Our client, an International Corporate and Trust Service Provider is looking for an experienced Corporate Administrator to join their team of professionals following a recent expansion in Malta.

Key Responsibilities

Organisation of a portfolio of companies and trusts, including the preparation of
minutes and annual returns
Maintenance of minute books either in physical files or electronically
Drafting agenda/minutes/resolutions/proxies in relation to Annual General
Meetings and other meetings
Drafting minutes/resolutions in relation to Shareholders and Directors meetings
i.e. opening of bank accounts, resigning/appointing directors and officers
Preparation of other legal documents i.e. Certificate of Incumbency, Certified
Resolutions, Secretary’s Certificates, Agreements
Preparation of Annual Returns
Drafting letters/emails/faxes to clients
Managing of due diligence and compliance records for clients’ companies
Managing and organizing filing systems both physical and electronic
Income and fee collection
Recording billable time


A minimum of two years’ administration and/or compliance experience with good
knowledge of Malta’s (and/or other common law jurisdictions) legislation covering
corporate and trust.
Strong knowledge of AML-ATF legislation and compliance procedures
Strong IT skills with ability to learn new systems quickly. Very competent in the use of Microsoft office products.
Preference will be given to those with a relevant qualification, relating to corporate law, trust law and/or compliance matters
A versatile, flexible and can-do attitude
Ability to communicate fluently and confidently in written and spoken English; and
Strong organizational skills with exceptional attention to detail

How to Apply

Interested candidates are invited to apply here: https://bit.ly/2v57IOT Should you require further information, please, call Luke on +356 2099 4444

Job Categories: Admin & Clerical. Job Types: Full-Time. Job Tags: administrative, compliance, corporate, it, and Microsoft Office.

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